To stay competitive, litigation firms need to find ways to ease administrative friction without losing control of their cases.
Litigation teams face more moving parts with every new case. Calendars fill up, documents stack, and communications become scattered across apps. What should be time spent working on legal strategy becomes a daily grind of tracking updates and checking email chains. Without the right systems in place to manage all the extra admin work and additional responsibilities, litigation firms risk:
- Missed statute of limitations deadlines
- Delayed court filings due to document confusion
- Unbilled time lost to manual tracking
- Friction between attorneys, paralegals, and support staff
High-growth firms feel the pressure more than most. To stay competitive, these firms need to find ways to ease administrative friction without losing control of their cases.
Why Litigation Firms Struggle with Administrative Tasks (And How It Hurts Cases)
Behind every missed deadline or delayed filing is usually a pile of administrative tasks that never got the attention they needed. Corporate law, with its specific demands and intricacies, adds to this administrative burden. As litigation teams take on more cases, the volume of to-dos grows quickly – and without clear systems in place, that pile becomes harder to manage. Here’s where most firms struggle.
1. Case Deadlines Are Tracked Manually or in Disjointed Systems
Spreadsheets and outdated tracking tools don’t cut it for busy litigation teams. With court dates, response windows, and filing deadlines constantly shifting, one missed update can jeopardize an entire case.
Solution: CARET Legal offers centralized case management and deadline tracking that syncs with court rules and helps teams stay on schedule.
2. Discovery Management is a Time Sink
Managing discovery can quickly turn into a mess of files, versions, and unanswered questions. Without a structured way to track what’s been produced, redacted, or reviewed, critical information slips past – and time gets wasted retracing steps.
Solution: CARET Legal’s document management keeps discovery organized with version tracking, searchable logs, and central access.
3. Attorneys and Support Staff Waste Billable Time on Scheduling Depositions & Court Dates
Coordinating schedules with multiple parties, court reporters, and opposing counsel eats up valuable time. Endless emails only add to the frustration.
Solution: CARET Legal includes smart scheduling tools that automate appointments and ensure you never miss an important deadline. This efficiency saves both time and money..
4. Preparing for Trial Feels Like a Fire Drill
When trial prep is scattered across emails, shared drives, and sticky notes, it’s not surprising that attorneys end up scrambling for materials at the last minute. This disorganization can significantly impact the well-being of attorneys, adding unnecessary stress and affecting their overall performance.
Solution: CARET Legal keeps all trial documents, witness outlines, and exhibit lists in one place so teams can prep early and stay ready.
5. Inconsistent Billing Causes Revenue Loss
During the busiest parts of a case, billable time can be overlooked. Work done in depositions, hearings, or while drafting motions doesn’t always get recorded, which leads to missed revenue.
Solution: CARET Legal automatically captures time across devices, flagging unbilled activity before it goes unnoticed.
How High-Growth Litigation Firms Stay in Control
1. Automate Legal Case Management & Deadline Management
Managing multiple deadlines across complex cases can get chaotic fast, but adopting effective practices can help streamline this process. CARET Legal gives teams a live, organized view of everything from upcoming filings to deposition dates, making it easier to stay on track and respond without delay.
2. Streamline Discovery & Document Management
CARET Legal makes it easy to track document production, manage redactions, and control access across your entire case library. Teams can see exactly what’s been updated through version control, and easily search for specific files through tagging.
3. Take the Pain Out of Deposition & Trial Scheduling
CARET Legal’s scheduling tools ensure your whole team can stay on top of all meetings and keep everyone on the same page. Reminders and alerts can also be set for various events to ensure that nothing slips through the cracks and that time is managed effectively.
4. Optimize Time Tracking & Billing for Litigation Workflows
Automatic time tracking and billing integration means fewer missed hours and more accurate invoices. Time is captured while you work, not after.
5. Improve Litigation Team Collaboration & Efficiency
Updates don’t have to come through scattered emails or last-minute check-ins. CARET Legal creates a shared workspace for your litigation team – where documents, client communications, and tasks live side by side. Everyone sees the same thing, in real time, without the usual communication delays.
Winning Litigation Strategies Start with Better Workflows
Admin work will always be part of the job, but it doesn’t have to slow you down. Prestigious firms in New York adopt these strategies to maintain their prominence in the legal market. High-growth litigation firms that adopt technology like legal practice management software see better case outcomes with fewer hours sunk into admin work.
See how CARET Legal helps litigation firms streamline case management, automate workflows, and reduce admin overhead. Start a free trial today.
